Privacy Policy

This is the Privacy Policy of the Private Limited Company SaaSmatching, hereinafter referred to as “SaaSmatching” SaaSmatching is registered with the Chamber of Commerce under registration number 84972599 and is located at Beneden Molendijk 27a (3262AA) in Oud-Beijerland, the Netherlands. This document explains how SaaSmatching processes your personal data. SaaSmatching takes the utmost care in processing your personal data.

Collection of Personal Data:

When you use the services of SaaSmatching, you provide certain personal data to SaaSmatching, or personal data is obtained from you in the context of the agreement. Personal data refers to all data related to an identified or identifiable natural person.

Categories of Personal Data:

SaaSmatching processes the following categories of personal data:

  • Contact and address details, including location data, phone number, email address.
  • Company information, including VAT number and Chamber of Commerce (KvK) number.
  • Alternative delivery address.
  • Financial information.
  • Account information, including your password and username.
  • Other personal data provided by you.

Purpose of Processing:

The personal data processed by SaaSmatching serve the following purposes:

  • Contacting you to inform you about the services you have obtained and their execution.
  • Carrying out its services.
  • Improving its service delivery.
  • Processing payments.
  • Meeting legal obligations.
  • Conducting marketing and communication activities, including improving the website by analyzing visitor behavior.
  • Sending newsletters.
  • Exchanging data with third parties for the purpose of service delivery, to the extent necessary.

Legal Basis for Processing:

The processing of personal data is only possible based on the following legal grounds: (i) legal obligation, (ii) performance of a contract, (iii) obtained (explicit) consent from the data subjects, and (iv) legitimate interest. When providing SaaSmatching’s services, personal data is processed. SaaSmatching only processes data that it deems necessary for (improving) the service and handles the (personal) data collected about you and your use of the services with care. The legal basis for processing this data is the agreement you have entered into with SaaSmatching. Personal data may also be processed by visiting the website www.saasmatching.com if you have given consent for this.

Necessity of Processing:

The processing of your personal data is necessary to perform the service. The services provided by SaaSmatching cannot be fully executed without processing your personal data. If explicit consent is required for specific purposes regarding personal data, you must provide separate consent for this.

Automated Decision-Making:

If there is any automated decision-making, this decision-making is carried out by computer systems and/or computer programs without human intervention. The data subject is responsible for the data they provide and that is used during automated decision-making. If the data proves to be incorrect or incomplete, the data subject bears the responsibility for any resulting damage. This also includes not executing, not executing in a timely manner, or incorrectly executing the agreement.

Retention Period:

The personal data processed by SaaSmatching are kept in accordance with relevant laws and regulations. If a longer retention period is required based on legal requirements, the personal data will be kept in accordance with these requirements. All (obtained) personal data will not be kept longer than strictly necessary.

Third-Party Processing:

SaaSmatching only shares personal data with third parties if strictly necessary for the execution of an agreement and to comply with relevant laws and regulations. Personal data is not sold. SaaSmatching may have a legal obligation to share personal data with third parties. If personal data is shared with third parties, data processing agreements are concluded for this purpose. The third parties with whom personal data are shared are:

  • The Payment Provider, for the execution of an agreement. The categories of personal data processed are financial data.
  • The Accountant, for the execution of an agreement. The categories of personal data processed are contact and address details and financial data.
  • Software suppliers, for the execution of the agreement. The categories of personal data processed are contact and address details.
  • Website administrator, for the execution of the agreement. The categories of personal data processed are contact and address details.
  • Third parties engaged for the execution of the agreement. The categories of personal data processed are contact and address details.

Security of Personal Data:

SaaSmatching takes the protection of your personal data seriously and takes appropriate technical and organizational measures, taking into account the state of the art, implementation costs, as well as the nature, scope, context, and purposes of processing, to ensure a security level appropriate to the risk.

Under 16 Years Old?

If you are a minor, under 16 years old, you can only give consent for the processing of your personal data with the consent of one of your parents or legal guardians. It is important that your parent(s) or guardian read this statement. They can also exercise the rights you have regarding the personal data you leave with us, such as the right to object to the (further) processing of your personal data or the right to access and correct your data.

Rights of Data Subjects:

As a data subject, you have the following rights:

  • Right of access: You have the right to obtain confirmation of whether or not your personal data is being processed and, if so, to access the details of such processing.
  • Right to rectification: You have the right to have incorrect data rectified and incomplete data completed.
  • Right to erasure: You have the right to obtain the erasure of your personal data without undue delay.
  • Right to restriction of processing: You have the right to obtain the restriction of processing of your personal data. Please contact SaaSmatching for this purpose.
  • Right to data portability: You have the right to receive the personal data concerning you that you have provided to SaaSmatching in a structured, commonly used, and machine-readable format, and you have the right to transmit those data to another controller. You can also instruct SaaSmatching to directly transfer these data to another controller.
  • Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data, including profiling based on those provisions. SaaSmatching will cease processing the personal data unless there are compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defense of legal claims.

Complaint:

If you have a complaint about how SaaSmatching handles your personal data or wish to exercise any of the aforementioned rights, you can contact us through the website or by email at info@SaaSmatching. To ensure that you are exercising a right, SaaSmatching requests that you send a copy of your identity document. You can black out your photo and MRZ (strip with numbers at the bottom) to protect your privacy. SaaSmatching will respond to your request as soon as possible, but no later than 4 weeks.

Changes to Privacy Statement:

SaaSmatching reserves the right to modify the privacy statement at any time. The most recent version is published on the website. Therefore, always keep an eye on the website for the latest version. If the new privacy statement affects how SaaSmatching processes data that has already been collected about you, SaaSmatching will notify you by email.

This version was last established on December 5, 2022.